Training on Effective Purchasing, Tendering & Supplier Selection

Module 1: Fundamentals of Effective Purchasing

• Principles of procurement and purchasing in organizations

• Types of procurement: goods, services, and works

• Case study: Procurement strategy in a large public infrastructure project

• Exercise: Developing a purchase plan aligned with organizational needs

Module 2: Tendering Processes and Procedures

• Types of tendering: open, restricted, and direct procurement

• Tender documentation, evaluation criteria, and compliance checks

• Case study: Competitive tendering for a high-value construction contract

• Workshop: Drafting key sections of a tender document

Module 3: Supplier Identification and Pre-Qualification

• Supplier market research and pre-qualification techniques

• Risk assessment and capacity evaluation

• Case study: Selecting a supplier for a complex IT system

• Exercise: Supplier scoring and shortlisting exercise

Module 4: Supplier Evaluation and Selection

• Proposal evaluation frameworks and scoring models

• Value-for-money analysis, financial health, and performance metrics

• Case study: Supplier evaluation in a multinational procurement project

• Workshop: Conducting a supplier evaluation simulation

Module 5: Negotiation and Contract Finalization

• Negotiation strategies and techniques for procurement professionals

• Contract terms, conditions, and legal considerations

• Case study: Negotiating cost, quality, and delivery terms in a supply contract

• Group activity: Role-playing supplier negotiation scenarios

Module 6: Supplier Performance Management and Relationship Building

• Monitoring and evaluating supplier performance

• Supplier relationship management and continuous improvement

• Case study: Managing a long-term supplier partnership in manufacturing

• Action planning: Designing a supplier performance and monitoring framework